How To Build A Virtual Team

November 18, 2022

Over the past few years, there has been an explosion of online work and collaboration tools. Companies have designed apps, websites, and software that facilitate teamwork and communication in both personal and professional settings.

With the rise of the digital age, we are now in a state where technology is integral to how most people do business. Technology has made it easy for anyone to create their own app or website, and start charging money for services they provide through them.

Virtual teams are becoming the norm as companies realize the benefits that teaming together virtually can yield. There are many reasons why creating a virtual workplace makes sense, but one of the biggest is cost.

As you probably know by now, employers are spending more money than ever on staff salaries. With the costs of living rising every year, offering your employees the opportunity to be able to focus more on their career while keeping the overhead low is a worthy investment.

In this article, you’ll learn about some ways to help promote productivity, efficiency, and engagement at your company.

Make sure you work as hard as they do

how to build a virtual team

As mentioned before, being able to relate to others and creating strong bonds is one of the most important things for business owners to know. But what if I told you that there’s an even more crucial piece to this puzzle?

It’s not about whether or not you like people, it’s about how much you like people. Having a good relationship with everyone on your team is just as important as having ones with individual members of your crew.

This can be tricky at times though. Because we all have different personality types, some people may need more attention than others in order to feel successful and loved. This can sometimes make it difficult to keep up morale when you’re the only person who seems to get little praise or recognition.

In fact, a Harvard study found that employees actually spend around 10% of their time promoting employee happiness and wellness. So why wouldn’t you want to help them feel better about themselves and their lives?

As a leader, making sure that your team feels appreciated and knows that they are working hard to achieve their goals is one of the best ways to boost their confidence.

Always keep things positive

how to build a virtual team

Sometimes, as an employer, you can get so focused on looking for what you want to see in someone else that you forget about creating an environment where people feel comfortable coming together every day.

As a leader, your staff will sometimes bring up questions or concerns about their job that they’re having trouble answering themselves.

It is your responsibility as a leader to make them feel confident in their position, but also to help them find answers to these questions. This creates a healthy work atmosphere.

If there are issues at work, address them head-on instead of letting them fester. Your employees will appreciate this and look forward to working with you!

Always remember, no one is indispensable except yourself. Make sure to treat everyone with respect, even if you think they’ve lost motivation to perform due to poor leadership.

That way, when the time comes for you to let them go, it won’t be because of anything personal, only business related.

Make sure there are not too many levels in the company

how to build a virtual team

Having a diverse team is very important for success of a business, but it can be tricky to have this without having at least two people from each level in the organization.

For example, if you work for a tech startup that is looking to expand its staff, they might consider hiring someone who is just starting out as an engineer or programmer. But what happens when one of these new hires leaves?

You now have no one with any experience at all! This could be disastrous for the business, especially since most startups rely heavily on teamwork and collaboration to succeed.

By having enough diversity in positions, your business will always have someone ready to step up and take charge. They may even learn something new from those around them.

There’s an easy way to ensure you don’t run into this problem — hire like a boat. If you’re looking to launch a virtual office, choose your employer wisely by checking out their A-Z list.

Always keep communication open

how to build a virtual team

As discussed earlier, one of the biggest causes of distance in virtual teams is lack of communication. Even when you think things are going well, they can quickly deteriorate.

If you notice someone is not responding or communicating with other team members, check out what they were working on and see if it’s something that can be delegated to another person. If yes, ask whether they found someone else to do it and if so, good luck for them!

If you find no easy solution, try having a conversation with them directly to see why they aren’t chatty. Does everything seem okay? Are they suffering from workplace stress or health issues? All of these could be contributing factors.

In each case, there are solutions beyond just asking how their day was and sending your best wishes. Check out our guide here for more tips.

Assign jobs to team members

how to build a virtual team

One of the most important things for your business to thrive is having enough people to fulfill its mission. A lot of small businesses never get this chance because they are constantly chasing staff, or no one shows up at their job every day.

This can be difficult if you want to keep growing. As we know, employees bring in money so offering higher pay does not help!

Luckily, there’s another way to achieve this. By creating a virtual team, you can outsource some (or even all) of your current employment responsibilities. This gives you time to focus more on other areas of your career, and helps you grow both professionally and personally.

It also means that you will need to assign different tasks to different people outside of work. More than likely, you won’t get someone else to do something that you are responsible for doing yourself, but by assigning smaller projects to others, you reduce the stress of being too busy.

Make sure there are not too many layers of management

how to build a virtual team

As mentioned before, one of the biggest reasons why team collaboration tools fail is because there is an extremely deep layer of managers or leaders above the people using the tool.

As you implement teamwork technology, make sure that you’re aware of who actually uses the product and what their level in the organization is.

Does this person have advanced certification? If yes, great! Give them access so they can use the software confidently.

Is this individual directly reporting to someone else? Great, give them full access as well!

If no, it’s time to rethink how your company structures itself. A lot of times, upper-level positions simply don’t deserve virtual manager status. These individuals should be given direct reports instead.

That way, when they need something from the staff, they can ask without going through another layer of management. It also helps ensure accountability, since these professionals now have people depending on them directly for tasks and answers.

Always choose partners who you know you can work with

how to build a virtual team

Even if you’re very experienced, there will be times when you need help. Projects come up that require someone else’s expertise for success.

That’s why it is so important to have people in your life that you trust and want to help you succeed.

Virtual teams are like any other team – you must pick your teammates carefully to ensure the project succeeds.

But beyond that, you should always strive to include individuals within your circle of friends or family members who share your passion for helping others.

This way you’ll have more people working towards a common goal — helping you achieve yours!

And don’t forget about those extra little gestures, such as letting someone use your computer while they learn how to use software, or offering to proofread their manuscript.

Communicate your workload

how to build a virtual team

In addition to offering opportunities for career advancement, working from home can reduce overhead costs. These include things like employment insurance, workplace supplies like Mpods and computer equipment, and payroll services.

By reducing these expenses, employers save money that they could instead spend on wages. The more of these resources an employer has access to, the less expensive their employees are, which is why most companies offer them.

As with any team member, making sure your colleagues understand who’s in charge and what their responsibilities are will help ensure effective communication and collaboration.

This article will talk about some ways to do this for virtual teams.

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